Everything you want to know about an online Virtual Mailbox

What is a Virtual Mailbox –

Mail management is a timely task for any business owner, and traditional routes come with many headaches. A virtual mailbox or an online mailbox may be the answer. Have you ever queued at the post office and found that your mail has 90% sales pages? Or did you get that dreaded pink receipt saying your package is too big for your mailbox? Does your shredding service charge you by the pound to dispose of the pieces of paper you didn’t want anyway? We have been there. That is why we created the Starthub Virtual Mailbox.

In 2021, more companies than ever are operating remotely. Thus, a virtual mailbox helps businesses work from home, across the country, or worldwide.

One of the best opportunities to optimize your business practices digitally is with your email service. A digital mail system through a Virtual office allows you to access and delegate your mail in real-time from any device, anywhere. It also eliminates the tasks of opening, sorting, and shredding mail, freeing up time. There are many ways that a virtual mailbox can maximize your business operations. Before getting into the benefits, it’s helpful to address what a virtual mailbox is and how it works.

What is a Virtual Mailbox Online?

Driving. Imagine if your physical mail was as easy to manage as your email; that’s what a virtual mailbox can do. A virtual mailbox is a digital mail service that provides your business with easy and worry-free mail. With this service, your company has a physical address where your mail is received and processed. It is then scanned and uploaded to a digital platform where your virtual mailbox is located. It means you have immediate contact with it, no matter where you are. There are a variety of services and amenities that come with virtual mailbox packages. Most of these services include packet promoting, shredding, and storage. They are fully customizable and are generally billed as needed.

What do I get with one?

The beauty of a virtual or online mailbox is that it can be as complex or as bare as you like. You only pay for the facilities you need. Although packages and services vary depending on your provider, some typical characteristics define a virtual mailbox. These include a physical postal address, a registered agent, and a digital mail platform. Services also include forwarding, handling, and shredding. Let’s look at these in more detail.

Physical mailing address

Although you view your mail on a convenient virtual platform, you get a physical address of the company where you receive mail. You can use this address on business cards, websites, newsletters, you name it! It also allows you to register your business on Google My Business.

If your business is small or primarily remote, a physical address will boost and legitimize your business image. To this end, some business owners choose to use their home address as a postal address or PO box. However, a virtual address is a better option for several reasons.  Most importantly, using your home address creates vast security and privacy issue. With a virtual mailbox, you will receive a physical location to represent your business that is safe, legal, and secure.

Registered Agent

One of the highest benefits of a virtual or online mailbox is providing your business with a Registered Agent. A registered agent is a legally recognized person who is responsible for receiving important and legal mail notifications. They are necessary for most American businesses. A virtual mailbox provides you with this service, usually free of charge. The result is that you can get on with your company and know that you will be notified adequately of essential or urgent documents.

That is another excellent resource for expanding international business. The registered agent meets a legal requirement necessary to establish your business on US soil. To learn about other great ways virtual solutions can help expand your international business, start here.

Online digital mailbox platform

The critical component of a virtual mailbox is its digital mail platform. When your mail is established at your physical address, it is scanned and uploaded to a digital application. That means you can access it online from any device, anywhere in the world. You can view your mail through this platform and choose from many handling options with just one click. Viewing your mail online in real-time provides you with several benefits. First, it allows you to receive mail more quickly. Minimize the slow effects of spam or junk mail. And it gives you many of the same handling options as a traditional mail service (with no additional charges or daily trips).

Shipping and handling services

Depending on your mail provider, the cost of forwarding and handling your mail can add up quickly. It can also be time-consuming to add postage or get your mail to an approved location. But a virtual mailbox eliminates those problems by giving you the option to forward your mail from the same place it is received, and the cost is usually minimal. This type of service eliminates those uncomfortable trips to the post office and ensures that any mail you receive is significant.

Most virtual mailboxes also offer complimentary storage services with your packages if you prefer to collect your mail. It means that when you receive important correspondence, you can be notified immediately and know that it is in a professional and safe place for you; pick it up when it’s convenient for you.

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